Grantees that received awards on or after October 1, 2009, are required by law to submit semiannual Federal Financial Reports (FFR) (also known as Standard Form-425) throughout the grant’s entire period of performance. They are due twice during the calendar year.
SF-425 Report Due Dates
- January 30 (No later than January 30 for the period covering July 1-December 31.)
- July 30 (No later than July 30 for the period covering January 1-June 30.)
- Final SF-425: Due 90 days after the end date of the grant’s performance period.
You must submit SF-425 reports by these specific dates for as long as your grant is open.
Even if you just received the award on June 10, for example, and have not spent any grant funds, you will still have to submit a SF-425 by July 31 to report on the period of January 1 through June 30.
FEMA advises you to write down the due dates for these reports and set up a system of reminders to ensure that you submit them on time. A past-due SF-425 report will delay approval of any payment or amendment request you may have pending.
How To Submit The SF-425
You’ll prepare and submit your SF-425 reports online in the “Manage Grant” section of the E-Grant system at https://portal.fema.gov/famsVuWeb/home.
- First, read the line-by-line instructions for completing your SF-425, which can be found on the AFG Website under “Grants Management Assistance” in Rules & Tools.
- Log in to the AFG’s E-Grant System where you submitted your original application: (https://portal.fema.gov/famsVuWeb/home). Complete and submit the SF-425 by the required deadlines.
- Save printed copies of all submitted SF-425 reports in a grant binder and store the binder in a locked filing cabinet.