The letter you must send to SAM.gov now

SAM.govRegistration process changes in SAM.gov in effect

What’s changed

Beginning on April 27, 2018, ALL entities renewing or updating their registration at www.SAM.gov will be required to submit an original, signed notarized letter confirming the authorized Entity Administrator associated with the DUNS number before the registration is activated.

As a reminder, FEMA will not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. If the applicant is noncompliant with this requirement at the time of award offer, then FEMA will determine the applicant is not qualified to receive an award

What are the circumstances behind the SAM.gov process changes?

The General Services Administration’s System for Award Management (SAM) is supporting an active investigation by the Office of Inspector General (OIG) into alleged, third party fraudulent activity in SAM. At this time, only a limited number of entities registered in SAM are suspected of being impacted by this fraudulent activity and have been notified.

What changes have been made to the SAM.gov registration process?

The proactive steps taken by SAM to address this fraudulent activity include requiring an original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number before a new SAM.gov entity registration will be activated or an existing entity is updated or renewed.

GSA posted instructions for domestic entities and instructions for international entities for easy reference. Notarized letters must be submitted via U.S. Postal Service Mail. No electronic submissions are being accepted.

What should entities registered in SAM.gov do to protect themselves and confirm that their bank account information has not been changed?

Entities registered in SAM are advised to log into SAM and review their registration information, particularly their bank account information for Electronic Funds Transfer (EFT) on the financial information page.

Contact the supporting Federal Service Desk at www.fsd.gov, or by telephone at 866-606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance.

Entities are responsible for ensuring that their information is current and correct in SAM in accordance with paragraph (b) of Federal Acquisition Regulation (FAR) clause 52.232-33 or Title 2 of the Code of Federal Regulations Part 25 (2 CFR § 25.310 and Appendix A), as applicable, and should routinely review such information for accuracy.

For further information read the SAM Alert at https://www.sam.gov.

To learn more about what is required in the notarized letter and mailing address, read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate.

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