Applied for AFG and got this email from SAM.gov? Do this right now

SAM.gov

If your department is like thousands of others around the country, you are wondering when you are going to hear about your AFG application. We’ve been hearing about fire departments receiving some eye-widening emails, and here’s what our own Senior Grant Consultant has to say about the instructions in the email:

“The following emails are starting to arrive in people’s mailboxes,” says Kurt. “I do not believe it is an indication of an award to anyone. However, the only people receiving them are those with 2018 AFG applications in the system right now. If you have any application submitted and under consideration at this time, you need to do this right now!”

If you’ve received an email like the one below, follow these instructions:

System for Award Management (SAM) Reminders

This is a reminder that per the FY 2018 Notice of Funding Opportunity (NOFO) for the Assistance to Firefighters Grant Programs (AFGP) all grant applicants must have been registered in System for Award Management (SAM) prior to submitting their online application.

All Assistance to Firefighters Grant (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), and Fire Prevention and Safety (FP&S) grant applicants must maintain an active SAM registration with current information at all times while they have an application pending or have an active federal award.

FEMA may not make an award to an applicant if they do not have an active SAM.gov registration with current information.


Therefore, we recommended that all applicants check their SAM.gov account to make sure it is ACTIVE. Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • Data Universal Numbering System (DUNS)
  • Employer Identification Number (EIN)
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the SAM.gov is FREE
  • SAM.gov registrations are only active for one year and registration must be renewed and revalidated at least every 12 months from the date previously registered to avoid being INACTIVE.
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM.gov registration, please contact the Federal Support desk at https://www.fsd.gov

First Responder Grants can help too.

The information above is what we’ve been hearing about coming from SAM and FEMA. Are you trying to figure out what this means for your grant and your application?

We can help with that. Contact us today

Is your agency in SAM? FY 2018 System for Award Management (SAM) Reminders

SAM.gov

This is a reminder that per the FY 2018 Notice of Funding Opportunity (NOFO) for the Assistance to Firefighters Grant Programs (AFGP) all grant applicants must have been registered in System for Award Management (SAM) prior to submitting their online application.

All Assistance to Firefighters Grant (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), and Fire Prevention and Safety (FP&S) grant applicants must maintain an active SAM registration with current information at all times while they have an application pending or have an active federal award.

FEMA may not make an award to an applicant if they do not have an active SAM.gov registration with current information.


Therefore, we recommended that all applicants check their SAM.gov account to make sure it is “ACTIVE.” Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • Data Universal Numbering System (DUNS)
  • Employer Identification Number (EIN)
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the SAM.gov is FREE
  • SAM.gov registrations are only active for one year and registration must be renewed and revalidated at least every 12 months from the date previously registered to avoid being “INACTIVE”.
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM.gov registration, please contact the Federal Support desk at https://www.fsd.gov

The letter you must send to SAM.gov now


SAM.govRegistration process changes in SAM.gov in effect

What’s changed

Beginning on April 27, 2018, ALL entities renewing or updating their registration at www.SAM.gov will be required to submit an original, signed notarized letter confirming the authorized Entity Administrator associated with the DUNS number before the registration is activated.

As a reminder, FEMA will not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. If the applicant is noncompliant with this requirement at the time of award offer, then FEMA will determine the applicant is not qualified to receive an award

What are the circumstances behind the SAM.gov process changes?

The General Services Administration’s System for Award Management (SAM) is supporting an active investigation by the Office of Inspector General (OIG) into alleged, third party fraudulent activity in SAM. At this time, only a limited number of entities registered in SAM are suspected of being impacted by this fraudulent activity and have been notified.

What changes have been made to the SAM.gov registration process?

The proactive steps taken by SAM to address this fraudulent activity include requiring an original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number before a new SAM.gov entity registration will be activated or an existing entity is updated or renewed.

GSA posted instructions for domestic entities and instructions for international entities for easy reference. Notarized letters must be submitted via U.S. Postal Service Mail. No electronic submissions are being accepted.

What should entities registered in SAM.gov do to protect themselves and confirm that their bank account information has not been changed?

Entities registered in SAM are advised to log into SAM and review their registration information, particularly their bank account information for Electronic Funds Transfer (EFT) on the financial information page.

Contact the supporting Federal Service Desk at www.fsd.gov, or by telephone at 866-606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance.

Entities are responsible for ensuring that their information is current and correct in SAM in accordance with paragraph (b) of Federal Acquisition Regulation (FAR) clause 52.232-33 or Title 2 of the Code of Federal Regulations Part 25 (2 CFR § 25.310 and Appendix A), as applicable, and should routinely review such information for accuracy.

For further information read the SAM Alert at https://www.sam.gov.

To learn more about what is required in the notarized letter and mailing address, read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate.

SAM.gov Registration Required to Submit Your FY2014 AFG Application


The FY2014 Assistance to Firefighters Grants Program (AFG) open application period is coming soon. All eligible applicants must be registered and active in the System for Award Management (SAM) before you can submit an application.

Per 2 CFR § 25.205, FEMA may not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. The System for Award Management (SAM) consolidates federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA).

To register, or validate your information, please visit: www.sam.gov/portal/public/SAM/

SAM.gov Registration Tips

Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • DUNS number
  • EIN
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the System for Award Management (SAM) is FREE
  • SAM registration is only active for one year and must be renewed annually
  • FEMA has prepared a technical assistance document, the SAM.gov Get Ready Guide. This document is designed to walk you through the SAM.gov registration process
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

No SAM Registration? No AFG Award!


The FY2014 Assistance to Firefighters Grants Program (AFG) open application period is coming soon. All eligible applicants must be registered and active in the System for Award Management (SAM) before you can submit an application. Per 2 CFR § 25.205, FEMA may not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. The System for Award Management (SAM) consolidates federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA).

To register, or validate your information, please visit: www.sam.gov/portal/public/SAM.

SAM.gov Registration Tips

Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • DUNS number
  • EIN
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the System for Award Management (SAM) is FREE
  • SAM registration is only active for one year and must be renewed annually
  • FEMA has prepared a technical assistance document, the SAM.gov Get Ready Guide. This document is designed to walk you through the SAM.gov registration process
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help

No SAM Registration? No AFG Award!


SAM.govThe Assistance to Firefighters Grants Program (AFG) has begun making award recommendations for the FY2013 application period. Recommendations and awards will continue on a weekly basis until all available grant funds have been exhausted.

As a reminder, an active registration in the System for Award Management (SAM) is a requirement for receiving an AFG award. AFG is unable to process any award recommendation that is not current in SAM. Registration in SAM is free. To register, or validate your information, please visit https://www.sam.gov/portal/public/SAM/.

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM registration, please contact the Federal Support desk at https://www.fsd.gov.

SAM.gov Registration Required to Submit Your FY2013 Fire Prevention Application


Fire Prevention & Safety (FP&S) GrantsA valid registration in the System for Award Management (SAM), will be required in order to submit any AFG program application. Federal law now requires that applicants to Federal grant programs have a valid registration within SAM.gov at the time of registration. Applicants will be asked to affirm that they have a current registration prior to submitting their application.

As part of the SAM.gov registration process, every eligible grantee must have their SAM.gov account validated through the Internal Revenue Service (IRS) and have their CAGE (Commercial and Government Entity) code validated in order to be eligible for award. These validations are conducted as part of the registration process after the organization has submitted their SAM.gov registration.

A valid SAM.gov registration is now also required for any payment or amendment request to an existing, open award. A valid SAM.gov registration is now also required for any payment or amendment request to an existing, open award.

Don’t delay, register today by visiting SAM.gov. SAM.gov is administered through the U.S. General Services Administration (GSA). Technical assistance may be obtained through the Federal Service Desk at 866-606-8220.

Get Ready for FY2013 AFG: SAM.gov, Workshops, Technical Assistance Tools


Assistance to Firefighters Grants (AFG)As part of preparing fire departments and other qualifying agencies for FY2013 AFG, FEMA has released an announcement for the following resources.

SAM.gov Registration Required to Submit Your FY 2013 AFG Application

Starting with the upcoming FY2013 AFG application period, a valid registration in the System for Award Management (SAM), formerly the Central Contractor Registry, or CCR, will be required in order to submit an AFG application.

Federal law now requires that applicants to Federal grant programs have a valid registration within SAM.gov at the time of registration. Applicants will be asked to affirm that they have a current registration prior to submitting their application.

As part of the SAM.gov registration process, every eligible grantee must have their SAM.gov account validated through the Internal Revenue Service (IRS) and have their CAGE (Commercial and Government Entity) code validated in order to be eligible for award. These validations are conducted as part of the registration process after the organization has submitted their SAM.gov registration.

A valid SAM.gov registration is now also required for any payment or amendment request to an existing, open award. A valid SAM.gov registration is now also required for any payment or amendment request to an existing, open award. If your department has not yet registered within SAM.gov, you are encouraged to do.

SAM.gov is administered through the Government Services Administration (GSA). Technical assistance may be obtained through the Federal Service Desk at 866-606-8220. Please be advised that during peak activity periods, it may take more than 2 weeks to complete the registration process.

AFG Regional Workshops and Webinars Now Being Conducted

In preparation for the FY 2013 application period, workshops and webinars are being conducted by AFG Regional Fire Program Specialists.

Whether in person, or through webinars, these presentations provide a unique opportunity to learn firsthand about the funding priorities for the upcoming application period as well as provide an opportunity to bring your questions about the AFG grant programs directly to the experts. A current listing of the workshops and webinars scheduled are now available on the AFG website.

Schedules are subject to change and are updated frequently. Visit this website or contact your Regional Fire Program Specialist to confirm the workshop schedule for your region.

FY2013 AFG Technical Assistance Tools Now Available

In preparation for the FY 2013 AFG application period, the following resources are now available on the AFG website:

  • FY 2013 AFG Get Ready Guide
  • FY 2013 AFG Narrative Guide
  • FY 2013 AFG Self Evaluation for Operations & Safety
  • FY 2013 AFG Self Evaluation for Vehicle Applicants
  • FY 2013 AFG Regional Workshop Presentation

AFG has recently introduced a series of videos designed to provide additional technical assistance. Topics include:

  • Getting a Grant
  • Procurement Integrity
  • AFG Vehicle Grants

Additional videos as well as the FY 2013 AFG Funding Opportunity Announcement (FOA) will be available soon.

System for Award Management (SAM) Registration Requirement


SAM.govFY 2013 AFG applicants will be required to assert as part of their application that their department has an active registration within the System for Award Management (SAM), www.SAM.gov. FY 2013 AFG applications will not be accepted without this assertion.

It is strongly recommended that all potential applicants validate that they have a current and active registration in SAM.gov, or register if they do not. The SAM.gov registration process may take up to 2 weeks to complete during peak activity times so don’t delay.

To Obtain Help With SAM.gov:

New Presentation Available on the System for Award Management (SAM)


SAM.govAll applicants must have their organizations registered in SAM.gov. If you do not yet have an active SAM.gov registration, the AFG has produced a presentation on SAM.gov that can help you get registered. To view the presentation, go to the SAM.gov presentation on the AFG website. The presentation also can be downloaded to your computer so that you can watch it at any time.

Starting with the FY 2013 AFG Program, all applicants will be required to register in SAM.gov BEFORE submitting an application. If you are thinking about applying for any FY 2013 AFG funds, you should register your organization on SAM.gov as soon as possible. Don’t wait for the application period to open to start your registration. It can take several days for registrations to be processed.

Your Data Must Be Correct! Make sure the banking information, employer ID number, and DUNS number you report in SAM.gov are accurate and match the data in your grant application. If the information does not match, your registration will be delayed.

Registration on SAM.gov is completely free of charge. There is no fee for you to register or to renew or update your organization’s information on SAM.gov. Private businesses or contractors will register your organization in SAM for you—for a fee. Their websites often look like government websites at first glance. BUT remember that no fee is charged to register in SAM.gov or to use its resources.