New FEMA Grant File Documentation and Recordkeeping Tool

Get to know these Grant File Documentation and Recordkeeping Tools

FEMA’s Grant Programs Directorate (GPD), Grants Management Technical Assistance (GMTA) program launched the Grants Management Digital Resource Center in partnership with the Emergency Management Institute (EMI), to provide information and resources to support the  grants management lifecycle. These tools are for Non Federal Entities (NFE) who receive federal financial assistance from FEMA.

The Grant File Documentation and Recordkeeping Tools is a new tool that has been added. This tool includes:

  • Grant File Management Guide
  • Organizational Template 
  • Checklist

Tools have been created to highlight documentation management and retention practices for NFE’s to follow. These tools also recommend different types of documents that NFE’s may need to track the lifecycle of their grants.

FEMA encourages you to explore this page/site and share relevant resources with recipients and stakeholders as appropriate. GMTA will continue to update the Digital Resource Center  at https://training.fema.gov/grantsmanagement/ with new information and resources, so check back often to see what has been added.

For any questions, please contact: FEMA-GPD-Training@fema.dhs.gov

Go to the FEMA Grants Management Digital Resource Center

Volunteer and Combination Fire Departments only: AFG-S Round 2 Fire Grant Application Period Open Oct. 6-Nov. 13, 2020

FY 2020 Assistance to Firefighters Grant Program – COVID 19 Supplemental (AFG-S)

FEMA is providing a second opportunity for volunteer and combination fire departments to apply for funding under the Fiscal Year 2020 Assistance to Firefighters Grant Program – COVID 19 Supplemental (AFG-S):

  • Through this AFG-S Round 2 funding opportunity, FEMA will directly award funding for personal protective equipment (PPE) and other supplies to support coronavirus (COVID-19) response.
  • This includes reimbursement for applicable PPE expenditures made since Jan. 1, 2020.
  • Grants will be awarded, using a competitive process, to applicants whose requests best address the priorities of the AFG-S grant opportunity.

The Notice of Funding Opportunity (NOFO) is available for $31 million in funding for the Fiscal Year 2020 Assistance to Firefighters Grant – COVID-19 Supplemental Program (AFG-S) to help provide personal protective equipment to firefighters and first responders who are managing emergencies during the COVID-19 pandemic.

FEMA will begin accepting AFG-S applications at 8 a.m. ET on Tuesday October 6, 2020. The application period will close at 5 p.m. ET on Nov. 13, 2020 .The Assistance to Firefighters Grant Program Office (AFGP) has developed tools to help potential applicants plan their AFG-S application ahead of the application period. These documents can be viewed on the AFGP website at FY 2020 AFG-S COVID-19 Guidance Documents (https://www.fema.gov/media-collection/fy-2020-assistance-firefighters-grant-program-covid-19-supplemental-afg-s) and/or downloaded to your computer.

FY 2020 AFG-S Notice of Funding Opportunity


Cost Share Calculator: This calculator will help you understand and determine your organization’s cost share for AFG-S grants

Key Questions about the FY20 AFG-S Round 2 application

Why are only volunteer and combination fire departments eligible in round 2?

By law, 25 percent of available AFG-S funds must be awarded to volunteer fire departments and another 25 percent must be awarded to combination fire departments. This second application period will be limited to those categories of fire departments to fulfill this requirement.

Can my department apply again?

Volunteer and combination fire departments are eligible to apply in the FY20 AFG-S Round 2 even if they were awarded a grant under the first application period of the FY20 AFG-S. However, such applications must support new capabilities. Departments that applied in the first application period but were unsuccessful must reapply to be considered for funding in this second application period. Applications from the first application period will not automatically carry forward to Round 2 for automatic consideration.

Application Portal

The online application is available through the Assistance to Firefighters Grant Program’s FEMA Grants Outcomes (FEMA GO) portal at https://go.fema.gov.

All users need their own FEMA GO account. Each account is specific to the authorized user and must not be shared with other personnel. A FEMA GO Account Creation User Guide can be viewed on the AFGP website or downloaded to your computer.

An application number will be assigned when the application is started. Be sure to write it down for future reference.

NOTE: When completing the Applicant Information section of the application, the “applicant name” should be the name of the fire department applying for the grant, not the name of the person who is completing the application.

FEMA GO is compatible with Internet Explorer (version 11 or higher), Firefox (version 73 or higher), or Chrome (version 80 or higher). Users who attempt to use tablet type devices or other browsers may encounter issues with using FEMA GO.

AFG-S Round 2 Webinars

Please see FEMA’s Webinar Schedule page for information on upcoming live webinars related to the AFG-S application. Webinars will be offered on various dates through the month of October. The presentations will outline important information and reminders about program priorities, eligible costs, how to navigate the grant application, and tips for preparing an AFG-S application.

SAM.gov Refgistration

SAM.GOV REGISTRATION IS REQUIRED TO APPLY FOR AND RECEIVE GRANTS

All eligible applicants must be registered and active in the System for Award Management (SAM) before they can both begin and submit an application. Per 2 CFR § 25.205, FEMA may not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM.gov registration with current information. SAM.gov consolidates federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA). To register, or validate your information, please visit: https://www.sam.gov/

Find more information on this funding opportunity at https://www.fema.gov/grants/preparedness/firefighters

Nearly $1 million in grants to First Responder Grants clients and students

Firefighters

Congratulations to our clients and students who are bringing home AFG fire grant awards! During August 2020, these 5 departments received AFG and SAFER awards totaling $976,139

  • Allenstown, NH: SCBA and compressor, $198,964
  • Gorham, NH: SCBA, $141,350
  • Fox River & Countryside Fire-Rescue District, IL: Brush Truck, $296,818
  • Portland FD, CT: SCBA, $265,544
  • 2019 SAFER, City of Witt, IL: $73,463

“Greg took all the mystery out of the process, came up to meet in person, and helped me throughout the entire application period,” says Gorham Fire & EMS Chief Philip Cloutier.

“During the busy time period leading up to submission Greg was always available when needed and continues to assist with other grant applications as necessary. The members of Gorham Fire & EMS will now have up-to-date SCBAs, will be able to perform their duties safely, and return home to their families safely after a fire.”

Your department could be next!

Grant Training

Annual Grant Service

Grant Writing & Review

New Hampshire FD wins fire grant for forestry truck

First AFG vehicle award in New Hampshire since 2018

During recent award rounds for the Assistance to Firefighters Grants, New Hampshire’s Tamworth Fire Department brought home a big win.

In the first AFG vehicle award in The Granite State since 2018, Tamworth FD was awarded $179,937 for a Type V forestry truck.

“Vehicle acquisitions are one of the most challenging grants to win,” says Greg Bavis, Grants Consultant for First Responder Grants. “With the right grant-writing training, a compelling narrative, and a thorough, data-driven application, any department can bring home a grant that helps their operations and benefits their community.”

Ready to win AFG?

Online AFG Training

Grant Writing & Review

Annual Grants Service

Contact a Grants Consultant

$351,500 in AFG fire grants awarded to 2 First Responder Grants Clients

AFG Fire Grant Awards for Aug. 14, 2020

Firefighters

Two more First Responder Grants clients have joined the Winner’s Circle for the Assistance to Firefighters Grants (AFG):

  • Lincoln Fire Department, New Hampshire, $155,500
  • Lake Mohave Ranchos Fire District, Arizona, $196,000

Both departments will use their AFG fire grants toward the procurement of SCBA for their personnel.

“Fire Service Organizations of all sizes can find themselves in the AFG winner’s circle,” says Greg Bavis, Grants Consultant for First Responder Grants. “By winning these two AFG fire grants, two fire departments on opposite sides of the country will be able to more effectively respond to incidents and protect their first responders.”

Ready to win AFG?

Online AFG Training

Grant Writing & Review

Annual Grants Service

Contact a Grants Consultant

$6,107 AFG COVID-19 grant awarded to Maine Fire Department

In August 2020, Maine’s Arundel Fire Department was awarded funds to bolster the department’s PPE and response around coronavirus and COVID-19.

The $6,107 COVID fire grant serves two main functions:

  1. Reimburse personal protective equipment (PPE) purchases already made due to the national COVID-19 pandemic
  2. Procure additional PPE stocks of N95 masks, gowns, and eye protection for future COVID-19 responses

“Response to coronavirus has stressed departments of all sizes,” says Greg Bavis, Grants Consultant at First Responder Grants. “These COVID-specific fire grants can help departments nationwide stock up on needed supplies to protect both the community and their personnel.”

Ready to win AFG?

Online AFG Training

Grant Writing & Review

Annual Grants Service

Contact a Grants Consultant

FEMA announces second AFG-COVID-19 Supplemental (AFG-S) Application Period for Volunteer and Combination Fire Departments this Fall

FEMA - Federal Emergency Management Agency

FEMA is providing an additional chance for volunteer and combination fire departments to apply for funding under the FY 2020 AFG-S. Through this funding opportunity, FEMA will directly award funding for Personal Protective Equipment (PPE) and other supplies to support COVID-19 response. This includes reimbursement for expenditures made since Jan. 1, 2020. Grants will be awarded, using a competitive process, to applicants whose requests best address the priorities of AFG-S.

FEMA will provide more information on the application period soon.

Why are only volunteer and combination fire departments eligible?

By law, 25 percent of available AFG-S funds must be awarded to volunteer fire departments and another 25 percent must be awarded to combination fire departments. This second application period will be limited to those categories of fire departments to fulfill this requirement.

Can I apply again?

Volunteer and combination fire departments are eligible to apply in this round even if they had a successful application in the first round. However, applications must support new capabilities. Departments that applied in the first round but were unsuccessful must reapply to be considered for funding in this round. Applications from the first round will not automatically carry forward to this round for consideration.

Find more information on this funding opportunity at https://www.fema.gov/grants/preparedness/firefighters

Webinars will start on Aug. 18, 2020, and run three times a week for three weeks. Please see our Webinar Schedule page in the days ahead for information on upcoming webinars.

Need help with your AFG-S application?

Contact our grant consultants today

$800,000 Heavy Rescue Vehicle in Service for Washington Fire Department Thanks to AFG Fire Grant

In March 2020, Central Pierce Fire and Rescue, Washington, took delivery of an $800,000 Rescue 61 (GSO 11050) from KME thanks to an AFG grant

In March 2020, Central Pierce Fire and Rescue, Washington, took delivery of an $800,000 Rescue 61 (GSO 11050) from KME. CPFR won an FY 2017 fire grant from the Assistance to Firefighters Grant Program, with grant writing and consulting assistance from Kurt Bradley at First Responder Grants.

Dubbed “Clyde,” the Heavy Rescue has already seen service on the old bridges, forest roads, and rugged terrain of Washington state. During a cliffside rescue incident outside of Mount Rainier National Park, in the middle of the night Clyde provided scene lighting, personnel transport, and rehab (not to mention fresh coffee, thanks to a Kuerig coffeemaker added by the CPFR team after taking delivery of Clyde.)

“Central Pierce is a key reminder that fire service organizations nationwide can get crucial funding for their operations, training, and equipment, including vehicles and apparatus,” says Kurt Bradley, Senior Grant Consultant with First Responder Grants. “Their needs assessment, understanding of the data needed to back up their application, and ability to state a clear case made them stand out. Now they have a new vehicle crucial to protecting their community and personnel.”

What equipment or training will your department request in this year’s AFG?

Contact us to get started

AFG COVID-19 Supplemental Awards Underway

Supplemental grants help Fire Service Organizations nationwide against coronavirus

FEMA has begun announcing award rounds for Fire Service Organizations awarded Supplemental AFG grants to aid their operations against the novel coronavirus. Awards will continue until all funding is exhausted.

View the award list

Recipients will be notified through email and must log into the FEMA GO portal to review their award package and accept the award. Information on all AFG grant awards is posted on the AFG website at www.fema.gov/welcome-assistance-firefighters-grant-program and updated on a regular basis.

Start your AFG Regional Grant today

Firefighters

FY 2020 Assistance to Firefighters Grants open this summer

Complicated fire grants such as regional projects take extra time to prepare—and AFG is just around the corner.

While we wait for FEMA to release application period details, now is the time to start discussing and working on your regional grant with us. Regional grants are complicated and take considerably more time to bring together successfully.

Don’t delay, get your project on the books with us today! It will give you a head start on everyone for 2020 AFG.

Start your AFG project with us today

Call Kurt Bradley at 863-551-9598

or

Call Greg Bavis at 605-254-4730