NIMS Alert 08-20: FEMA releases Disaster Financial Management Guide

NIMS Alert FEMA

FEMA has released the “Disaster Financial Management Guide” to support jurisdictions in establishing and implementing sound disaster financial management practices, which are critical for successful response and recovery.

The guide identifies the capabilities and activities necessary to prepare and successfully implement disaster financial management while maintaining fiscal responsibility throughout response and recovery operations. This includes considerations and practices necessary to:

  • Track, calculate and justify the costs of an emergency;
  • Support local reimbursement reconciliation;
  • Avoid de-obligation of grant funding; and effectively fund and implement recovery projects and priorities.

The principles, concepts and resources contained in the guide can support jurisdictions in identifying the resources needed to support their community, increase the efficiency of recovery efforts, and reduce the likelihood of audits and financial penalties for the jurisdiction.

The guide also presents an overview of common disaster assistance and recovery funding programs that may be beneficial to recovery efforts. Although there are many government and private/non-profit sector recovery resources and programs designed to aid jurisdictions, navigating the various eligibility requirements and application processes pose administrative challenges for jurisdictions.

The “Disaster Financial Management Guide” takes an all-hazard approach and addresses a broad range of issues jurisdictions face. However, the document contains concepts, principles and resources that are applicable to the current operational environment and ongoing COVID-19 response and recovery efforts.

To view the guide, please visit https://www.fema.gov/plan. Contact FEMA at NPD-Planning@Fema.dhs.gov for any questions or support on the document.

How is your AFG application coming along?

AFG application period closes Fri., Mar. 13, 2020, 5:00 p.m. ET

With $315M spread over an estimated 2,500 awards, the FY2019 Assistance to Firefighters Grants (AFG) is America’s largest fire grant. Competition is fierce. The application is intense. And the narrative requires some serious A game.

How is your AFG application coming along?

And remember: The application period closes Fri., Mar. 13, 2020, 5:00 p.m. ET.

Need AFG help?

AFG opens soon, are you ready to GO?

FEMA GO guide to apply for and manage grants

FEMA is transitioning its grant applications and grant management to a new system called the FEMA Grant Outcomes system, or FEMA GO. From now on, FEMA GO is how departments like yours will apply for and manage public safety grants such as Assistance to Firefighters Grants (AFG)Staffing for Adequate Fire & Emergency Response Grants (SAFER), and Fire Prevention & Safety Grants (FP&S).

We’re not sure yet when AFG is going to open. Now is the time to get set up and familiar with FEMA GO. Once it’s go time for AFG, you’ll be off to the races!

Learn more in our FEMA GO Guide

FEMA GO guide to apply for and manage grants

FEMA - Federal Emergency Management Agency

The Fund Finder News by Kurt Bradley

FEMA is transitioning its grant applications and grant management to a new system called the FEMA Grant Outcomes system, or FEMA GO. From now on, FEMA GO is how departments like yours will apply for and manage public safety grants such as Assistance to Firefighters Grants (AFG), Staffing for Adequate Fire & Emergency Response Grants (SAFER), and Fire Prevention & Safety Grants (FP&S).

How FEMA GO should benefit your organization

The intent behind FEMA GO is to have grants be managed in a more streamlined, user-friendly system. Over time, organizations like yours will be able to manage FEMA grants and other programs in one place.

This is a new system, and it is a big change. However, the new rules of the road are the new rules of the road. Once you are up and running, you should be ready to work in the new system to apply for and manage grants.

How to register on FEMA GO

Of course, first you’ve got to get set up.

For starters, the same E-BIZ contact for your department’s SAM.gov account has to set up your FEMA GO. (Note that FEMA GO doesn’t replace SAM but works in conjunction with SAM.)

FEMA has put together a step-by-step guide to help you register. According to FEMA, registering should take about 15 minutes.

Get the FEMA GO Registration Guide

Set up your organization and your grant writer on FEMA GO

As part of setting up your organization, you’ll also need to authorize your grant writer to be able to access any grants or applications in your account.

Once your account is set up, you’ll see a button that says “Add an AOR,” or, “Authorized Organizational Representative.” In order to access grants and account information relevant to your grants, you’ll need to add your grant writer as an AOR.

Important: An AOR is not the same thing as a contact. You can set up anyone as a contact, but contacts are not authorized to see, edit, or manage your grants and grant applications. Only AORs can view a grant and have access to the parts of the account they need in order to help with the grant.

The SAM.gov E-Biz contact who sets up the FEMA GO account must also set the AOR. In the case of the grant writer, the person must be set as an AOR, not simply as another grant contact.

Once the AOR is set, the AOR grant writer will be sent an email notification that they’ve been added as an AOR, and then the grant writer should be able to access your department’s grants in FEMA GO. 

Use FEMA GO to apply for grants, accept awards, and manage grants

FY 2018 AFG, SAFER, and FP&S are the first grants to be managed inside FEMA GO. As FY 2019 programs open for applications, those grants will also be applied for, monitored, and managed in FEMA GO. During 2020, departments can expect older grants under management to also be migrated into FEMA GO.

Updates for FEMA GO and FY 2019 fire grants

FEMA GO is a new system, and modifications and fixes are still underway.

As of Oct. 4, 2019, modules such as “Payment Request” are still in progress. Once deployed, this function will allow you to access and use your grant funds.

FY 2019 grant application periods will be announced at a later date. At this time, our understanding is that FY 2019 AFG will open during first week of December, and it will run through mid-January. Final dates have not been announced yet.

FEMA GO is a big change for how departments apply for and manage grants. However, before you know it .you can be up and running on FEMA GO, and hopefully new grants plus management of your current grants will be easier.

Questions or concerns? Contact our Certified Grant Consultants today.

8 First Responder Grants Clients Win $1,203,928 in AFG, SAFER FY 2018 Fire Grant Awards

Assistance to Firefighters Grants (AFG)

From coast to coast, 8 First Responder Grants clients won a combined $1,203,928 in fire grants from the FY 2018 Assistance to Firefighters Grants (AFG) program and the Staffing for Adequate Fire and Emergency Response (SAFER). These awards were announced as part of the 774 Rounds 6 and 7 AFG fire grant awards and the 213 SAFER fire jobs grant awards announced Sept. 18 and 20, 2019.

This week’s winners included:

5 AFG awardees, for a total of $441,590:

  • Herculaneum FPD, MO, $85,700, SCBA
  • Washington FPD, MO, $330,300, SCBA
  • Ross Township FD, OH, $63,012, SCBA compressor
  • Ibbett’s Pass FD, CA, $227,583, SCBA
  • Big River FPD, MO, $61,992, SCBA, Compressor

3 SAFER awardees, for a total of $762,338:

  • Hutchins FD, TX, $673,801
  • Waxahachie FD, TX 478.665
  • Dwight FPD, IL, $283,000

AFG and SAFER fire grants are administered by the Federal Emergency Management Agency (FEMA).

“Award rounds are winding down, but thanks to grants such as AFG and SAFER, hundreds of Fire Service Organizations can now better protect their personnel and their communities,” says Kurt Bradley, Senior Grants Consultant at First Responder Grants. “The end of one grant cycle is the start of another though. Keep an eye out for news about when application rounds open for these and more fire grants!”

About First Responder Grants

Public safety agencies nationwide rely on First Responder Grants for grant writing traininggrant consulting, and the latest news and tips and news for writing winning grant applications. Since 1998, our Certified Grants Consultants have helped public safety agencies like yours win over $2,000,000,000 in grant funding. Our grant writing training students learn to write competitive grants that bring home additional funding dollars to your agency, but that’s not all. Students receiving First Responder Grants training in grant writing maintain a documented +80% success rate at winning a grant award after attending our classes—many on their very first application.

Rounds 6 and 7 FY 2018 AFG Fire Grant Winners Announced

Assistance to Firefighters Grants (AFG)

FEMA has announced Rounds 6 and 7 fire grant winners for the FY 2018 Assistance to Firefighters Grants (AFG).

5 First Responder Grants students and clients were among the winners:

  • Herculaneum FPD, MO, $85,700, SCBA
  • Washington FPD, MO, $330,300, SCBA
  • Ross Township FD, OH, $63,012, SCBA compressor
  • Ibbett’s Pass FD, CA, $227,583, SCBA
  • Big River FPD, MO, $61,992, SCBA, Compressor

Appropriation for 2018:

  • Total: $315,000,000
  • OPS: $226,800,000
  • VEH: $78,750,000
  • FA: $9,450,000

Awards Round 6 & 7:

  • OPS: 700 awards, $115,046,692
  • VEH: 67 awards, $21,323,418
  • FA: 7 awards, $2,207,822

Total Awards To Date: 1620 awards: $280,033,868

Breakdown:

  • OPS: 1,496 awards, $242,430,524 (-$15,630,524)
  • VEH: 90 awards, $27,209,694
  • FA: 34 awards, $10,393,650 (-$943,650)

Funds Remaining:

  • OPS: $0
  • VEH: $34,963,132 (includes deficits for OPS & FA)
  • FA: $0

Average Award:

  • OPS: $162,052
  • VEH: $302,330
  • FA: $305,696

Estimated Awards Remaining:

  • OPS: 0
  • VEH: 116
  • FA: 0

Average Awards/Round: 231

Estimated Rounds Remaining: 1

Check First Responder Grants each week for the latest AFG news.

Rounds 4 and 5 FY 2018 AFG Fire Grant Winners Announced

Assistance to Firefighters Grants (AFG)

FEMA has announced Rounds 4 and 5 fire grant winners for the FY 2018 Assistance to Firefighters Grants (AFG).

5 First Responder Grants students and clients were among the winners:

  • Ross Township, OH, SCBA Compressor, $63,012
  • Herculaneum, MO, Washer/Extractor, Structural Turnout Gear, $83,700
  • Hualapai NES, AZ, Washer extractor/structural turnout gear, $70,300
  • Fort Lee FD, NJ, SCBA, $55,500
  • Southwick FD, MA, Hydraulic Rescue Tools, $39,000

Appropriation for 2018:

Total: $315,000,000
OPS: $226,800,000
VEH: $78,750,000
FA: $9,450,000

Awards Round 4 and 5: 325

Subsequent AFG fire grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest AFG news.

7 First Responder Grants Clients Win $1,073,179 in AFG, SAFER FY 2018 Fire Grant Awards

Assistance to Firefighters Grants (AFG)

From coast to coast, 7 First Responder Grants clients won a combined $1,073,179 in fire grants from the FY 2018 Assistance to Firefighters Grants (AFG) program and the Staffing for Adequate Fire and Emergency Response (SAFER). These awards were announced as part of the 325 Rounds 4 and 5 AFG fire grant awards and the 123 SAFER fire jobs grant awards announced Sept. 11 and 13, 2019.

This week’s winners included:

5 AFG awardees, for a total of $311,512:

  • Ross Township, OH, SCBA Compressor, $63,012
  • Herculaneum, MO, Washer/Extractor, Structural Turnout Gear, $83,700
  • Hualapai NES, AZ, Washer extractor/structural turnout gear, $70,300
  • Fort Lee FD, NJ, SCBA, $55,500
  • Southwick FD, MA, Hydraulic Rescue Tools, $39,000

2 SAFER awardees, for a total of $761,667:

  • Dwight Fire Protection District, IL, $283,000
  • Waxahachie FD, TX, $478,667

AFG and SAFER fire grants are administered by the Federal Emergency Management Agency (FEMA).

“In addition to equipment, training, and facilities, FEMA fire grants can also help Fire Service Organizations recruit, hire, and retain personnel,” says Kurt Bradley, Senior Grants Consultant at First Responder Grants. “SAFER can make a big difference for departments trying to boost their rosters. These winners are a reminder that any department, big or small, anywhere in the country, can make their way to a grant’s winner’s circle.”

About First Responder Grants

Public safety agencies nationwide rely on First Responder Grants for grant writing traininggrant consulting, and the latest news and tips and news for writing winning grant applications. Since 1998, our Certified Grants Consultants have helped public safety agencies like yours win over $2,000,000,000 in grant funding. Our grant writing training students learn to write competitive grants that bring home additional funding dollars to your agency, but that’s not all. Students receiving First Responder Grants training in grant writing maintain a documented +80% success rate at winning a grant award after attending our classes—many on their very first application.

FEMA Grant Outcomes (GO) Frequently Asked Questions

Updates from FEMA:

FEMA - Federal Emergency Management Agency

How do I register in FEMA GO?

Here are the registration instructions. FY 2018 Award Recipients will need to register in FEMA GO system to accept FY 2018 grant awards.

I have registered in FEMA GO, but I do not see my application?

Two Part Answer:

Part One. You must be assigned an Authorized Organization Representative (AOR) or Organizational Member (OM) role in FEMA GO in order to gain access to an application or any task for that application. There are two ways to be assigned a role:

  • If you are the Electronic Business (eBiz) point of contact in SAM.gov for your organization, you can will be    assigned the AOR role by entering the DUNS information after you have logged in to your FEMA GO account, or.
  • If you are not the eBiz point of contact, you must be . Ask to be is to be assigned the as either the AOR or the OM  role by the AOR for your organization.

Part Two. Some applications must be manually linked to the registered AOR once the account is created. This process takes some time. There is a backlog for linking applications, but we hope to have them all completed soon.

The eBiz POC on our SAM account is not the POC for our grant, how do I become the AOR?

There are two options:

  • First option is to have the eBiz POC register in FEMA GO. Once they have registered and been assigned the AOR role, they can then add other AOR member and OM members to the organization.
  • If the eBIiz POC is no longer with the not with the organization any longer or does not wish to be the eBiz POC, you may will need to update your SAM.gov account. The new eBiz POC can now register in FEMA GO and will be assigned the AOR role for that organization.