FEMA GO guide to apply for and manage grants

FEMA - Federal Emergency Management Agency

The Fund Finder News by Kurt Bradley

FEMA is transitioning its grant applications and grant management to a new system called the FEMA Grant Outcomes system, or FEMA GO. From now on, FEMA GO is how departments like yours will apply for and manage public safety grants such as Assistance to Firefighters Grants (AFG), Staffing for Adequate Fire & Emergency Response Grants (SAFER), and Fire Prevention & Safety Grants (FP&S).

How FEMA GO should benefit your organization

The intent behind FEMA GO is to have grants be managed in a more streamlined, user-friendly system. Over time, organizations like yours will be able to manage FEMA grants and other programs in one place.

This is a new system, and it is a big change. However, the new rules of the road are the new rules of the road. Once you are up and running, you should be ready to work in the new system to apply for and manage grants.

How to register on FEMA GO

Of course, first you’ve got to get set up.

For starters, the same E-BIZ contact for your department’s SAM.gov account has to set up your FEMA GO. (Note that FEMA GO doesn’t replace SAM but works in conjunction with SAM.)

FEMA has put together a step-by-step guide to help you register. According to FEMA, registering should take about 15 minutes.

Get the FEMA GO Registration Guide

Set up your organization and your grant writer on FEMA GO

As part of setting up your organization, you’ll also need to authorize your grant writer to be able to access any grants or applications in your account.

Once your account is set up, you’ll see a button that says “Add an AOR,” or, “Authorized Organizational Representative.” In order to access grants and account information relevant to your grants, you’ll need to add your grant writer as an AOR.

Important: An AOR is not the same thing as a contact. You can set up anyone as a contact, but contacts are not authorized to see, edit, or manage your grants and grant applications. Only AORs can view a grant and have access to the parts of the account they need in order to help with the grant.

The SAM.gov E-Biz contact who sets up the FEMA GO account must also set the AOR. In the case of the grant writer, the person must be set as an AOR, not simply as another grant contact.

Once the AOR is set, the AOR grant writer will be sent an email notification that they’ve been added as an AOR, and then the grant writer should be able to access your department’s grants in FEMA GO. 

Use FEMA GO to apply for grants, accept awards, and manage grants

FY 2018 AFG, SAFER, and FP&S are the first grants to be managed inside FEMA GO. As FY 2019 programs open for applications, those grants will also be applied for, monitored, and managed in FEMA GO. During 2020, departments can expect older grants under management to also be migrated into FEMA GO.

Updates for FEMA GO and FY 2019 fire grants

FEMA GO is a new system, and modifications and fixes are still underway.

As of Oct. 4, 2019, modules such as “Payment Request” are still in progress. Once deployed, this function will allow you to access and use your grant funds.

FY 2019 grant application periods will be announced at a later date. At this time, our understanding is that FY 2019 AFG will open during first week of December, and it will run through mid-January. Final dates have not been announced yet.

FEMA GO is a big change for how departments apply for and manage grants. However, before you know it .you can be up and running on FEMA GO, and hopefully new grants plus management of your current grants will be easier.

Questions or concerns? Contact our Certified Grant Consultants today.

8 First Responder Grants Clients Win $1,203,928 in AFG, SAFER FY 2018 Fire Grant Awards

Assistance to Firefighters Grants (AFG)

From coast to coast, 8 First Responder Grants clients won a combined $1,203,928 in fire grants from the FY 2018 Assistance to Firefighters Grants (AFG) program and the Staffing for Adequate Fire and Emergency Response (SAFER). These awards were announced as part of the 774 Rounds 6 and 7 AFG fire grant awards and the 213 SAFER fire jobs grant awards announced Sept. 18 and 20, 2019.

This week’s winners included:

5 AFG awardees, for a total of $441,590:

  • Herculaneum FPD, MO, $85,700, SCBA
  • Washington FPD, MO, $330,300, SCBA
  • Ross Township FD, OH, $63,012, SCBA compressor
  • Ibbett’s Pass FD, CA, $227,583, SCBA
  • Big River FPD, MO, $61,992, SCBA, Compressor

3 SAFER awardees, for a total of $762,338:

  • Hutchins FD, TX, $673,801
  • Waxahachie FD, TX 478.665
  • Dwight FPD, IL, $283,000

AFG and SAFER fire grants are administered by the Federal Emergency Management Agency (FEMA).

“Award rounds are winding down, but thanks to grants such as AFG and SAFER, hundreds of Fire Service Organizations can now better protect their personnel and their communities,” says Kurt Bradley, Senior Grants Consultant at First Responder Grants. “The end of one grant cycle is the start of another though. Keep an eye out for news about when application rounds open for these and more fire grants!”

About First Responder Grants

Public safety agencies nationwide rely on First Responder Grants for grant writing traininggrant consulting, and the latest news and tips and news for writing winning grant applications. Since 1998, our Certified Grants Consultants have helped public safety agencies like yours win over $2,000,000,000 in grant funding. Our grant writing training students learn to write competitive grants that bring home additional funding dollars to your agency, but that’s not all. Students receiving First Responder Grants training in grant writing maintain a documented +80% success rate at winning a grant award after attending our classes—many on their very first application.

Rounds 6 and 7 FY 2018 AFG Fire Grant Winners Announced

Assistance to Firefighters Grants (AFG)

FEMA has announced Rounds 6 and 7 fire grant winners for the FY 2018 Assistance to Firefighters Grants (AFG).

5 First Responder Grants students and clients were among the winners:

  • Herculaneum FPD, MO, $85,700, SCBA
  • Washington FPD, MO, $330,300, SCBA
  • Ross Township FD, OH, $63,012, SCBA compressor
  • Ibbett’s Pass FD, CA, $227,583, SCBA
  • Big River FPD, MO, $61,992, SCBA, Compressor

Appropriation for 2018:

  • Total: $315,000,000
  • OPS: $226,800,000
  • VEH: $78,750,000
  • FA: $9,450,000

Awards Round 6 & 7:

  • OPS: 700 awards, $115,046,692
  • VEH: 67 awards, $21,323,418
  • FA: 7 awards, $2,207,822

Total Awards To Date: 1620 awards: $280,033,868

Breakdown:

  • OPS: 1,496 awards, $242,430,524 (-$15,630,524)
  • VEH: 90 awards, $27,209,694
  • FA: 34 awards, $10,393,650 (-$943,650)

Funds Remaining:

  • OPS: $0
  • VEH: $34,963,132 (includes deficits for OPS & FA)
  • FA: $0

Average Award:

  • OPS: $162,052
  • VEH: $302,330
  • FA: $305,696

Estimated Awards Remaining:

  • OPS: 0
  • VEH: 116
  • FA: 0

Average Awards/Round: 231

Estimated Rounds Remaining: 1

Check First Responder Grants each week for the latest AFG news.

Rounds 4 and 5 FY 2018 AFG Fire Grant Winners Announced

Assistance to Firefighters Grants (AFG)

FEMA has announced Rounds 4 and 5 fire grant winners for the FY 2018 Assistance to Firefighters Grants (AFG).

5 First Responder Grants students and clients were among the winners:

  • Ross Township, OH, SCBA Compressor, $63,012
  • Herculaneum, MO, Washer/Extractor, Structural Turnout Gear, $83,700
  • Hualapai NES, AZ, Washer extractor/structural turnout gear, $70,300
  • Fort Lee FD, NJ, SCBA, $55,500
  • Southwick FD, MA, Hydraulic Rescue Tools, $39,000

Appropriation for 2018:

Total: $315,000,000
OPS: $226,800,000
VEH: $78,750,000
FA: $9,450,000

Awards Round 4 and 5: 325

Subsequent AFG fire grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest AFG news.

7 First Responder Grants Clients Win $1,073,179 in AFG, SAFER FY 2018 Fire Grant Awards

Assistance to Firefighters Grants (AFG)

From coast to coast, 7 First Responder Grants clients won a combined $1,073,179 in fire grants from the FY 2018 Assistance to Firefighters Grants (AFG) program and the Staffing for Adequate Fire and Emergency Response (SAFER). These awards were announced as part of the 325 Rounds 4 and 5 AFG fire grant awards and the 123 SAFER fire jobs grant awards announced Sept. 11 and 13, 2019.

This week’s winners included:

5 AFG awardees, for a total of $311,512:

  • Ross Township, OH, SCBA Compressor, $63,012
  • Herculaneum, MO, Washer/Extractor, Structural Turnout Gear, $83,700
  • Hualapai NES, AZ, Washer extractor/structural turnout gear, $70,300
  • Fort Lee FD, NJ, SCBA, $55,500
  • Southwick FD, MA, Hydraulic Rescue Tools, $39,000

2 SAFER awardees, for a total of $761,667:

  • Dwight Fire Protection District, IL, $283,000
  • Waxahachie FD, TX, $478,667

AFG and SAFER fire grants are administered by the Federal Emergency Management Agency (FEMA).

“In addition to equipment, training, and facilities, FEMA fire grants can also help Fire Service Organizations recruit, hire, and retain personnel,” says Kurt Bradley, Senior Grants Consultant at First Responder Grants. “SAFER can make a big difference for departments trying to boost their rosters. These winners are a reminder that any department, big or small, anywhere in the country, can make their way to a grant’s winner’s circle.”

About First Responder Grants

Public safety agencies nationwide rely on First Responder Grants for grant writing traininggrant consulting, and the latest news and tips and news for writing winning grant applications. Since 1998, our Certified Grants Consultants have helped public safety agencies like yours win over $2,000,000,000 in grant funding. Our grant writing training students learn to write competitive grants that bring home additional funding dollars to your agency, but that’s not all. Students receiving First Responder Grants training in grant writing maintain a documented +80% success rate at winning a grant award after attending our classes—many on their very first application.

FEMA Grant Outcomes (GO) Frequently Asked Questions

Updates from FEMA:

FEMA - Federal Emergency Management Agency

How do I register in FEMA GO?

Here are the registration instructions. FY 2018 Award Recipients will need to register in FEMA GO system to accept FY 2018 grant awards.

I have registered in FEMA GO, but I do not see my application?

Two Part Answer:

Part One. You must be assigned an Authorized Organization Representative (AOR) or Organizational Member (OM) role in FEMA GO in order to gain access to an application or any task for that application. There are two ways to be assigned a role:

  • If you are the Electronic Business (eBiz) point of contact in SAM.gov for your organization, you can will be    assigned the AOR role by entering the DUNS information after you have logged in to your FEMA GO account, or.
  • If you are not the eBiz point of contact, you must be . Ask to be is to be assigned the as either the AOR or the OM  role by the AOR for your organization.

Part Two. Some applications must be manually linked to the registered AOR once the account is created. This process takes some time. There is a backlog for linking applications, but we hope to have them all completed soon.

The eBiz POC on our SAM account is not the POC for our grant, how do I become the AOR?

There are two options:

  • First option is to have the eBiz POC register in FEMA GO. Once they have registered and been assigned the AOR role, they can then add other AOR member and OM members to the organization.
  • If the eBIiz POC is no longer with the not with the organization any longer or does not wish to be the eBiz POC, you may will need to update your SAM.gov account. The new eBiz POC can now register in FEMA GO and will be assigned the AOR role for that organization.

FY 2018 Assistance to Firefighters Grant Programs (AFGP) Award Frequently Asked Questions

Updates from FEMA:

FEMA - Federal Emergency Management Agency

When will awards be announced, and how will they be sent?

The FY2018 awards for the Assistance to Firefighters Grant Programs (AFGP) will be posted on the Firegrants web page on Friday of the week they are processed. This includes awards for the Assistance to Firefighters Grant Program (AFG), Staffing for Adequate Fire and Emergency and Response Grant Program (SAFER), and the Fire Prevention and Safety Grant Program (FP&S).  Notifications will be sent to awardees throughout the week including the Friday awards are posted. Notifications will be sent to the email address of the primary point of contact on the application directly from the eGrants mail center in the legacy system, and FEMA GO.

When will turndown notifications be sent?

All of the Assistance to Firefighters Grant Programs (AFGP) turndown notifications will be sent following the majority of the award announcements. The turndown notifications will begin toward the end of September or early October. Notifications will be sent to the email address of the primary contact on the application and the eGrants mail center in the legacy system.

Please print your award package prior to accepting the award:

Any changes from the application, whether reduction in cost or quantity, will be listed in the award package. We encourage you to view and print the award package prior to accepting any AFGP award.

Ready, set… FEMA GO?

FEMA - Federal Emergency Management Agency

FEMA announces new grant management system

What do we know about FEMA GO?

  • The goal of FEMA GO is to modernize and consolidate existing FEMA grants management systems into one single IT platform with one common grants management life cycleto reduce the complexity of FEMA Grants
  • The new grants system, FEMA Grants Outcomes, or FEMA GO for short, is targeted for use by FEMA personnel and our State, Local Governments Tribal and Territorial partners.

How GMM affects Assistance to Firefighters Grant Programs:

  • All of the Assistance to Firefighters Grant Programs (AFGP) are the pilot programs in FEMA GO system.
    • Starting with FY 2018 AFG, SAFER, and FP&S all future FIRE Act grants will be managed within FEMA GO system.
    • The FY 2019 AFG, SAFER, and FP&S applications will be submitted using FEMA GO system.
    • Starting with FY 2015 AFG awards will submit final performance report (close out documents) in FEMA GO system. (Not Available Until 2020)
  • FY 2018 Award Recipients will need to register in FEMA GO system to accept FY 2018 grant awards. Here are the registration instructions .

What’s the status of the FY18 awards?

In the coming weeks AFGP will start announcing awards. We are committed to ensuring all recipients will be notified through this transition between systems. All awards will be announced prior to September 30, 2019. 


Live AFG Webinar Updates:

Beginning August 29th, 2019, AFGP staff will host a live webinar series to educate organizations on how to register in FEMA GO. The webinars will teach attendees about the FEMA GO system, how to register, and accept a pending award. FEMA staff will be available to answer any questions concerning transitioning to the new system.

FEMA GO Registration     

*Thursday, August 29th – September 12th at  2 p.m. EDT

Applied for AFG and got this email from SAM.gov? Do this right now

SAM.gov

If your department is like thousands of others around the country, you are wondering when you are going to hear about your AFG application. We’ve been hearing about fire departments receiving some eye-widening emails, and here’s what our own Senior Grant Consultant has to say about the instructions in the email:

“The following emails are starting to arrive in people’s mailboxes,” says Kurt. “I do not believe it is an indication of an award to anyone. However, the only people receiving them are those with 2018 AFG applications in the system right now. If you have any application submitted and under consideration at this time, you need to do this right now!”

If you’ve received an email like the one below, follow these instructions:

System for Award Management (SAM) Reminders

This is a reminder that per the FY 2018 Notice of Funding Opportunity (NOFO) for the Assistance to Firefighters Grant Programs (AFGP) all grant applicants must have been registered in System for Award Management (SAM) prior to submitting their online application.

All Assistance to Firefighters Grant (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), and Fire Prevention and Safety (FP&S) grant applicants must maintain an active SAM registration with current information at all times while they have an application pending or have an active federal award.

FEMA may not make an award to an applicant if they do not have an active SAM.gov registration with current information.


Therefore, we recommended that all applicants check their SAM.gov account to make sure it is ACTIVE. Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • Data Universal Numbering System (DUNS)
  • Employer Identification Number (EIN)
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the SAM.gov is FREE
  • SAM.gov registrations are only active for one year and registration must be renewed and revalidated at least every 12 months from the date previously registered to avoid being INACTIVE.
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM.gov registration, please contact the Federal Support desk at https://www.fsd.gov

First Responder Grants can help too.

The information above is what we’ve been hearing about coming from SAM and FEMA. Are you trying to figure out what this means for your grant and your application?

We can help with that. Contact us today

Is your agency in SAM? FY 2018 System for Award Management (SAM) Reminders

SAM.gov

This is a reminder that per the FY 2018 Notice of Funding Opportunity (NOFO) for the Assistance to Firefighters Grant Programs (AFGP) all grant applicants must have been registered in System for Award Management (SAM) prior to submitting their online application.

All Assistance to Firefighters Grant (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), and Fire Prevention and Safety (FP&S) grant applicants must maintain an active SAM registration with current information at all times while they have an application pending or have an active federal award.

FEMA may not make an award to an applicant if they do not have an active SAM.gov registration with current information.


Therefore, we recommended that all applicants check their SAM.gov account to make sure it is “ACTIVE.” Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • Data Universal Numbering System (DUNS)
  • Employer Identification Number (EIN)
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the SAM.gov is FREE
  • SAM.gov registrations are only active for one year and registration must be renewed and revalidated at least every 12 months from the date previously registered to avoid being “INACTIVE”.
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM.gov registration, please contact the Federal Support desk at https://www.fsd.gov