Public Safety Grant News 2014

 

Reminders for the FY2014 Assistance to Firefighters Grant (AFG) Application Period

FEMA Fire Grant News

 

Nov. 19, 2014 - There is still plenty of time to start and submit your application for the FY2014 Assistance to Firefighters Grant. The application period will close on Friday, December 5, 2014, at 5 p.m. E.S.T. Make every effort to submit your application early as no application will be accepted, for any reason, after the official close of the application.

 

The following information is provided to help ensure your organization has every opportunity to submit a competitive application with the best chance for funding.

 

Cost Share Calculations

 

AFG's authorization from Congress contained a change in the language as to how an applicant's cost share must be calculated. Historically, cost share was calculated based solely on the cost of the total project, multiplied by the applicants cost share percentage. The AFG authorization requires that an applicant's cost share be calculated based on the applicable cost share percentage of the "grant" (federal share) awarded. The AFG Program Office has made available a "cost share calculator" to assist applicants with identifying the appropriate cost share for their application. View the FY 2014 AFG Cost Share Calculator tool now.

 

Submitting Preparer Information

 

FEMA requires that all applicants disclose the name, address and contact information of the person or organization, to include contracted grant writers, who are responsible for preparing the AFG application. Please ensure that this information is accurate at the time of submission. As a reminder, all applicants must attest that all information contained within the application, including preparer information, must be true, complete and accurate to the best of your knowledge. If you contract with a grant writer, and they either refuse, or provide advice to not list them in the preparer information section of the application, please notify the AFG program office.

 

Regional Application: Memorandum Of Understanding (MOU) Requirement

 

FY 2014 regional awardees will be required to produce, upon FEMA's request, a signed Memorandum of Understanding (MOU), or similar document. This document will serve to demonstrate that all parties identified as part of the application have agreed to participate in the application, understand their roles and responsibilities as part of any award, and to further identify the distribution and use of any grant funded assets or services. The MOU must be signed and dated by all participating entities. Additional guidance regarding the requirement for MOU's may be found in the FY 2014 AFG Funding Opportunity Announcement.

 

Attention To Detail and Completeness of Your Application

 

AFG is one of the most highly competitive grant programs offered through the Federal government. It is important to ensure the accuracy of the information submitted as part of your application, to include, but not limited to, your department's demographic information, call volume, equipment and vehicle inventories, comprehensive budget breakdowns, as well as the required narrative statements.

 

Importance of Closing out Grants in a Timely Manner

 

Grant regulations require that grantees complete the closeout report for their grant within 90 days of the close of the period of performance, or the availability of the AFG closeout module. Grantees who fail to complete their closeout report, including the request for reimbursement for all eligible grant expenses, may forfeit the ability to seek reimbursement at a later date. FEMA recently provided notification to all 2002-2009 grantees with open, or pending, closeout reports requesting prompt attention. As a reminder, failure to complete the required closeout reports may also impact future awards to your organization.

 

DHS to Adopt Revised Code Of Federal Regulations (CFR): The Super Circular

 

The Office of Management of Budget (OMB) published federal government-wide regulation (known as a Super Circular) on administrative requirements, cost principles and audit requirements on December 26, 2013. The "Super Circular" provides guidance on administrative aspects for federal grants (e.g., how grants are awarded, managed, audited and closed out). The government-wide framework for grants management is intended to reduce administrative burden for non-federal entities receiving federal awards while reducing the risk of waste, fraud and abuse. DHS is expected to publish regulations that will make the regulations applicable to FEMA grants issued on or after December 26, 2014. AFG applicants and grantees are encouraged to make themselves familiar with the new regulations as some may directly impact their organization. The AFG Program Office and Regional Fire Program Specialists are available to answer any questions regarding how the "Super Circular" may impact you.

 

 

Are you using the correct AFG User ID?

User ID Requirements for FY2014 AFG Applicants

 

FEMA Fire Grant News

 

Nov. 4, 2014 - The purpose of this message is to remind AFG applicants of the "User ID" requirements for creating or accessing AFG applications or awards. The FY2014 Assistance to Firefighter Grants application is now available. FEMA wants to remind everyone that only the unique "User ID" associated with your organization may be used to create or access an application.

 

Please read the following information to ensure a smooth start to your application process.

 

If your organization has applied in the past, you MUST use the user ID used to submit previous AFG applications. If you do not have access to that information, please do the following to request that information:

 

Send a letter explaining why you need this information, and if you also need to change the Primary Contact information. Please be aware changing the Primary Contact on one grant will cause the Primary Contact to be changed on all other department grants submitted under the same user ID. Contact changes may take up to three days to process. The letter must be on fire department letterhead and signed by the Fire Chief of the department. Fax or email a copy of the letter to Annette Robinson at 1-866-274-0942 or Annette.Robinson2@fema.dhs.gov.

 

DHS/FEMA/Grant Programs Directorate
Assistance to Firefighters Grant Program
Annette Robinson - Room 5026
Tech World Bldg - South Tower 5th Floor
500 C Street, SW
Washington, DC 20472-3620

 

The following information must be included in the letter:

 

  • Grant number
  • Previous primary contact person's name
  • Explanation of why access to the grant is needed
  • New contact person's name
  • New contact person's mother's maiden name
  • New contact person's date of birth
  • New contact person's e-mail address
  • Two phone numbers for the new contact person

 

Once processed, you will receive an e-mail from Pinky Sheets indicating the online system has been updated. You will also receive an automated e-mail from EOPS@dhs.gov with your user ID and temporary password.

 

If you do not receive this automated e-mail from EOPS@dhs.gov within two days of faxing your request and receiving the e-mail from Ms. Sheets, you should look in your junk mail file. The electronic e-mails are sometimes filtered and sent directly to junk mail.

 

If you are still unable to get a new user ID and password, go onto the Web site at www.fema.gov/firegrants and choose e-grant application. You will get an application sign-in screen. Click on forgot password, answer the two security questions and submit your request.

 

If you have represented a different organization in the past, YOU CANNOT use the user ID used to submit applications for the previous department. USER ID’s belong to the organization and NOT to the person filling out the application. In this instance use the USER ID that belongs to the new organization that you represent.

 

The creation of a NEW USER ID is only for organizations who have NEVER applied for AFG Grants in the past. This is for truly “New Users(organizations)”

 

If you have issues with logging in, please call the help desk 1-866-274-0960.

 

 

Application Period for FY2014 Assistance to Firefighters Grants (AFG) Opens Nov. 3

Opens: Mon., Nov. 3, 2014, 8 a.m. EST
Closes: Fri., Dec. 5, 2014, 5 p.m. EST

 

FEMA Fire Grant News

 

October 30, 2014 - The FY2014 AFG application period opens Monday, November 3, 2014, at 8 am EST, and will close on Friday, December 5, 2014, at 5 pm EST. The FY2014 AFG Funding Opportunity Announcement (FOA) will be published to the AFG website during the day on Wednesday, October 29, or early Thursday, October 30.

 

AFG will issue additional e-Blasts to announce when the FOA, as well as other technical assistance documents have been made available. Please visit the AFG website below access all available AFG application assistance documents:

 

FY 2014 Assistance to Firefighters Grant (AFG) Application Assistance Tools

 

 

Additional application assistance tools coming soon.

 

 

SAM.gov Registration Required to Submit Your FY2014 AFG Application

FEMA Fire Grant News

 

October 30, 2014 - The FY2014 Assistance to Firefighters Grants Program (AFG) open application period is coming soon. All eligible applicants must be registered and active in the System for Award Management (SAM) before you can submit an application.

 

Per 2 CFR § 25.205, FEMA may not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. The System for Award Management (SAM) consolidates federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA).

 

To register, or validate your information, please visit: www.sam.gov/portal/public/SAM/

 

SAM.gov Registration Tips

 

Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

 

  • Organization’s name
  • Address
  • DUNS number
  • EIN
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the System for Award Management (SAM) is FREE
  • SAM registration is only active for one year and must be renewed annually
  • FEMA has prepared a technical assistance document, the SAM.gov Get Ready Guide. This document is designed to walk you through the SAM.gov registration process
  • This information should be consistent in all registration documents

 

Should you need assistance with your SAM.gov account, there are several ways to get help:

 

 

 

No SAM Registration? No AFG Award!

FEMA Fire Grant News

 

October 16, 2014 - The FY2014 Assistance to Firefighters Grants Program (AFG) open application period is coming soon. All eligible applicants must be registered and active in the System for Award Management (SAM) before you can submit an application. Per 2 CFR § 25.205, FEMA may not make an award to an entity until the entity has complied with the requirements to provide a valid DUNS number and maintain an active SAM registration with current information. The System for Award Management (SAM) consolidates federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA).

 

To register, or validate your information, please visit: www.sam.gov/portal/public/SAM.

 

SAM.gov Registration Tips

 

Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

 

  • Organization’s name
  • Address
  • DUNS number
  • EIN
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the System for Award Management (SAM) is FREE
  • SAM registration is only active for one year and must be renewed annually
  • FEMA has prepared a technical assistance document, the SAM.gov Get Ready Guide. This document is designed to walk you through the SAM.gov registration process
  • This information should be consistent in all registration documents

 

Should you need assistance with your SAM.gov account, there are several ways to get help

 

 

 

FY2014 AFG Application Preparation

FEMA Fire Grant News

 

October 16, 2014 - The FY 2014 AFG open application period is right around the corner. Begin preparing your application now by reviewing the guidance materials that are available now. The FY 2014 Funding Opportunity Announcement (FOA) and other guidance materials will be available soon.

 

FY 2014 Assistance to Firefighters Grant (AFG) Application Assistance Tools

 

 

Additional application assistance tools coming soon.

 

 

2014 AFG Application Dates Announced!

Fire Grant News

 

October 10, 2014 - The FY2014 Assistance to Firefighters Grants Program (AFG) opens for applications on Tues., Nov. 4, and closes on Thurs., Dec 6.

 

Does your agency want our expert grant help on your AFG application? If so, you must contact Kurt Bradley by Oct. 20 to reserve our help. Spots are filling up fast.

 

In order to guarantee completion by the Dec. 6 application deadline, you must establish the project you seek AFG for and supply a rough draft of your application and narrative to Kurt by Nov 15.

 

Contact First Responder Grants today »