FEMA GO guide to apply for and manage grants

FEMA - Federal Emergency Management Agency

The Fund Finder News by Kurt Bradley

FEMA is transitioning its grant applications and grant management to a new system called the FEMA Grant Outcomes system, or FEMA GO. From now on, FEMA GO is how departments like yours will apply for and manage public safety grants such as Assistance to Firefighters Grants (AFG), Staffing for Adequate Fire & Emergency Response Grants (SAFER), and Fire Prevention & Safety Grants (FP&S).

How FEMA GO should benefit your organization

The intent behind FEMA GO is to have grants be managed in a more streamlined, user-friendly system. Over time, organizations like yours will be able to manage FEMA grants and other programs in one place.

This is a new system, and it is a big change. However, the new rules of the road are the new rules of the road. Once you are up and running, you should be ready to work in the new system to apply for and manage grants.

How to register on FEMA GO

Of course, first you’ve got to get set up.

For starters, the same E-BIZ contact for your department’s SAM.gov account has to set up your FEMA GO. (Note that FEMA GO doesn’t replace SAM but works in conjunction with SAM.)

FEMA has put together a step-by-step guide to help you register. According to FEMA, registering should take about 15 minutes.

Get the FEMA GO Registration Guide

Set up your organization and your grant writer on FEMA GO

As part of setting up your organization, you’ll also need to authorize your grant writer to be able to access any grants or applications in your account.

Once your account is set up, you’ll see a button that says “Add an AOR,” or, “Authorized Organizational Representative.” In order to access grants and account information relevant to your grants, you’ll need to add your grant writer as an AOR.

Important: An AOR is not the same thing as a contact. You can set up anyone as a contact, but contacts are not authorized to see, edit, or manage your grants and grant applications. Only AORs can view a grant and have access to the parts of the account they need in order to help with the grant.

The SAM.gov E-Biz contact who sets up the FEMA GO account must also set the AOR. In the case of the grant writer, the person must be set as an AOR, not simply as another grant contact.

Once the AOR is set, the AOR grant writer will be sent an email notification that they’ve been added as an AOR, and then the grant writer should be able to access your department’s grants in FEMA GO. 

Use FEMA GO to apply for grants, accept awards, and manage grants

FY 2018 AFG, SAFER, and FP&S are the first grants to be managed inside FEMA GO. As FY 2019 programs open for applications, those grants will also be applied for, monitored, and managed in FEMA GO. During 2020, departments can expect older grants under management to also be migrated into FEMA GO.

Updates for FEMA GO and FY 2019 fire grants

FEMA GO is a new system, and modifications and fixes are still underway.

As of Oct. 4, 2019, modules such as “Payment Request” are still in progress. Once deployed, this function will allow you to access and use your grant funds.

FY 2019 grant application periods will be announced at a later date. At this time, our understanding is that FY 2019 AFG will open during first week of December, and it will run through mid-January. Final dates have not been announced yet.

FEMA GO is a big change for how departments apply for and manage grants. However, before you know it .you can be up and running on FEMA GO, and hopefully new grants plus management of your current grants will be easier.

Questions or concerns? Contact our Certified Grant Consultants today.

Applied for AFG and got this email from SAM.gov? Do this right now

SAM.gov

If your department is like thousands of others around the country, you are wondering when you are going to hear about your AFG application. We’ve been hearing about fire departments receiving some eye-widening emails, and here’s what our own Senior Grant Consultant has to say about the instructions in the email:

“The following emails are starting to arrive in people’s mailboxes,” says Kurt. “I do not believe it is an indication of an award to anyone. However, the only people receiving them are those with 2018 AFG applications in the system right now. If you have any application submitted and under consideration at this time, you need to do this right now!”

If you’ve received an email like the one below, follow these instructions:

System for Award Management (SAM) Reminders

This is a reminder that per the FY 2018 Notice of Funding Opportunity (NOFO) for the Assistance to Firefighters Grant Programs (AFGP) all grant applicants must have been registered in System for Award Management (SAM) prior to submitting their online application.

All Assistance to Firefighters Grant (AFG), Staffing for Adequate Fire and Emergency Response (SAFER), and Fire Prevention and Safety (FP&S) grant applicants must maintain an active SAM registration with current information at all times while they have an application pending or have an active federal award.

FEMA may not make an award to an applicant if they do not have an active SAM.gov registration with current information.


Therefore, we recommended that all applicants check their SAM.gov account to make sure it is ACTIVE. Please ensure the following items are current in SAM and the DUNS number used in SAM is the same one you use for all FEMA applications:

  • Organization’s name
  • Address
  • Data Universal Numbering System (DUNS)
  • Employer Identification Number (EIN)
  • Banking information (type of account (checking or saving), routing number, and account number
  • Many websites may look official in appearance but are not. As a reminder, registration in the SAM.gov is FREE
  • SAM.gov registrations are only active for one year and registration must be renewed and revalidated at least every 12 months from the date previously registered to avoid being INACTIVE.
  • This information should be consistent in all registration documents

Should you need assistance with your SAM.gov account, there are several ways to get help:

If you have questions or concerns about your SAM.gov registration, please contact the Federal Support desk at https://www.fsd.gov

First Responder Grants can help too.

The information above is what we’ve been hearing about coming from SAM and FEMA. Are you trying to figure out what this means for your grant and your application?

We can help with that. Contact us today

FY2018 Fire Prevention and Safety (FP&S) Grant Application Webinars & Assistance Tools

Fire Prevention & Safety (FP&S) GrantsRemember: The FY 2018 FP&S grant application period will open on Monday, November 12, 2018 at 8 AM ET and will close on Friday, December 21, 2018 at 5 PM ET.

Grant Application Webinars

The FP&S Program Office will host 2 webinars to help you with your FY 2018 FP&S grant application. The webinars will provide potential applicants with general information about the FP&S grant program, how to navigate the grant application, and tips for preparing an application. FP&S Program Officers will be available to answer questions.

Details and more: AFGP Workshop Schedule at FEMA.gov

FY 2018 Fire Prevention & Safety Application Assistance

Please make sure to thoroughly review the Notice of Funding Opportunity (NOFO) prior to beginning your application, as it contains the latest updates to the FY 2018 FP&S Grant Program. Begin preparing your application now by using the following application assistance tools:

  • FY 2018 Notice of Funding Opportunity (NOFO) – This document contains key programmatic updates and application requirements for all eligible applicants.
  • FY 2018 FP&S Application Checklist – This checklist will help you prepare to answer questions within the grant application. Collecting this information will reduce the time and energy needed to complete your application.
  • FY 2018 FP&S Frequently Asked Questions (FAQs) – This document contains answers to frequently asked questions about the FP&S Grant Program.
  • FY 2018 Research & Development (R&D) Frequently Asked Questions (FAQs) – This document contains answers to frequently asked questions specifically about the Research and Development Activity within the FP&S Grant Program.
  • FY 2018 FP&S Self Evaluation Sheet – This Self Evaluation Sheet will help you understand the criteria that you must address in your Narrative Statement when applying for FP&S grants.
  • FY 2018 FP&S Cost Share Calculator – This calculator will help you understand and determine your organization’s cost share for FP&S grants.

All FEMA FP&S application assistance tools and resources

More about FY2018 FP&S

FY2018 Fire Prevention & Safety (FP&S) Grants

Fire Prevention & Safety (FP&S) GrantsUp to $35,000,000 in fire grants available

Grant Website

Grant Guidelines

Grant Application Period: Monday, November 12, 2018, 8 a.m. ET – Friday, December 21, 2018, 5 p.m. (EST)

Grants for Fire Prevention, Fire Safety, and Firefighter Safety Research and Development (R&D)

The purpose of the FP&S Grant Program is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards by assisting fire prevention programs and supporting firefighter health and safety research and development.

The objective of the FY 2018 FP&S Grant Program is for grantees to carry out fire prevention education and training, fire code enforcement, fire/arson investigation, firefighter safety and health programming, prevention efforts, and research and development.

What this grant does for your agency

FP&S Grants are offered to support projects in two activities. This NOFO provides potential eligible applicants with application requirements and details for processing and evaluating applications for financial assistance for both of these activity areas.

Fire Prevention and Safety Activity (FP&S)

The FP&S Activity is designed to reach high-risk target groups and mitigate the incidence of death, injuries, and property damage caused by fire and fire-related hazards.

Accordingly, the four project categories eligible for funding under this activity are:

  • Community Risk Reduction;
  • Code Enforcement/Awareness;
  • Fire & Arson Investigation; and
  • National/State/Regional Programs and Studies.

Each category within this activity has specific priorities. For additional details, please see Appendix B – Programmatic Information and Priorities, Section II. Funding Priorities.

Firefighter Safety Research and Development (R&D) Activity

The R&D Activity is aimed at improving firefighter safety, health, or wellness through research and development that reduces firefighter fatalities and injuries.

The 6 project categories eligible for funding under this activity are:

  1. Clinical Studies;
  2. Technology and Product Development;
  3. Database System Development;
  4. Dissemination and Implementation Research;
  5. Preliminary Studies; and
  6. Early Career Investigator

Agencies awarded the FY2018 Fire Prevention & Safety (FP&S) Grants receive grant funds to mitigate the incidence of death, injuries, and property damage caused by fire and fire-related hazards; and to improve firefighter safety, health, or wellness through research and development that reduces firefighter fatalities and injuries.

Only a limited number of grants will be awarded.

Available Funding for the NOFO: $35,000,000

Projected Number of Awards: 150

Period of Performance: 12–36 months.

Grant Eligibility

For full eligibility details, see the Grant Guidelines:

Fire departments; and national, regional, state, local, federally recognized tribal, and non-profit organizations that are recognized for their experience and expertise in fire prevention and safety programs and activities. Both
private and public non-profit organizations are eligible to apply for funding in this activity.

For-profit organizations, federal agencies, and individuals are not eligible to receive an FP&S Grant Award under the FP&S Activity.

About the Federal Emergency Management Agency (FEMA)

FEMA helps people before, during, and after disasters. More

Grant Deadline

Grant applications are due no later than 11:59 p.m. EST, Fri., Dec. 21, 2018.

Apply

Funding Opportunity Number: DHS-18-GPD-044-000-98. Apply for the FY2018 Fire Prevention & Safety (FP&S) Grants

Round 7 FY 2017 FP&S Fire Prevention and Safety Grant Winner Announced

Fire Prevention & Safety (FP&S) GrantsFEMA has announced Round 7 fire safety and prevention grant winners for the FY 2017 Fire Prevention and Safety (FP&S) Grants program. FEMA awarded 13 fire grants totaling $15,945,893, including:

  • City of Belton, Belton, TX, Fire Prevention, $24,158
  • Childrens Burn Foundation, Sherman Oaks, CA, Fire Prevention, $578,691
  • U.S. Spine & Sport Foundation, Lutz, FL, Fire Prevention, $1,169,220
  • Skidmore College, Saratoga Springs, NY, Fire Prevention, $1,311,489
  • National Fallen Firefighters Foundation, Emmitsburg, MD, Fire Prevention, $1,428,572
  • American Red Cross, Washington, DC, Fire Prevention, $1,500,000

Subsequent FP&S fire safety and prevention grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest FP&S fire grant news.

Round 7 FY 2017 SAFER Fire Jobs Grant Winners Announced

Staffing for Adequate Fire and Emergency Response (SAFER) GrantsFEMA has announced Round 7 fire jobs grant winners for the FY 2017 Staffing for Adequate Fire & Emergency Response (SAFER) Grants program. FEMA awarded 13 fire service hiring grants totaling $15,945,893, including:

  • City of Belton, Belton, TX, Fire Prevention, $24,158
  • Childrens Burn Foundation, Sherman Oaks, CA, Fire Prevention, $578,691
  • The Board of Trustees of the University of Illinois, Champaign, IL, Research and Prevention, $1,241,435
  • National Fallen Firefighters Foundation, Emmitsburg, MD, Fire Prevention, $1,428,572
  • Underwriters Laboratories Inc., Northbrook, IL, Research, $1,500,000

Subsequent SAFER fire jobs grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest SAFER fire grant news.

Round 10 FY 2017 FP&S Fire Prevention and Safety Grant Winner Announced

Fire Prevention & Safety (FP&S) GrantsFEMA has announced Round 10 fire safety and prevention grant winners for the FY 2017 Fire Prevention and Safety (FP&S) Grants program. FEMA awarded 18 fire grants totaling $19,655,982, including:

  • Garfield Fire Department, Garfield, NJ, Recruitment, $88,000
  • Micro Volunteer Fire Department, Micro, NC, Recruitment, $213,792
  • Pelham Fire Department, Pelham, NH, Hiring, $682,991
  • University City Fire Department, University City, MO, Hiring, $1,914,395
  • Coppell Fire Department, Coppell, TX, Hiring, $2,893,637

Subsequent FP&S fire safety and prevention grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest FP&S fire grant news.

Round 6 FY 2017 FP&S Fire Prevention and Safety Grant Winner Announced

Fire Prevention & Safety (FP&S) GrantsFEMA has announced Round 6 fire safety and prevention grant winners for the FY 2017 Fire Prevention and Safety (FP&S) Grants program. FEMA awarded a Fire Prevention grant, to Clark County Fire District 3, Brush Prairie, WA, totaling $12,732.

Subsequent FP&S fire safety and prevention grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest FP&S fire grant news.

Round 5 FY 2017 FP&S Fire Prevention and Safety Grant Winners Announced

Fire Prevention & Safety (FP&S) GrantsFEMA has announced Round 5 fire safety and prevention grant winners for the FY 2017 Fire Prevention and Safety (FP&S) Grants program. FEMA awarded 15 fire grants totaling $6,874,793, including:

  • Grand Traverse Band of Ottawa and Chippewa Indians , Peshawbestown, MI, Fire Prevention, $16,186
  • Little Rock Fire Department, Little Rock, AR, Fire Prevention, $49,048
  • Memphis Fire Department, Memphis, TN, Fire Prevention, $277,250
  • National Fire Sprinkler Association, Linthicum Heights, MD, Fire Prevention, $327,620
  • Fire Department Safety Officers Association, Farmington Hills, MI, Fire Prevention, $1,500,000

Subsequent FP&S fire safety and prevention grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest FP&S fire grant news.

Round 4 FY 2017 FP&S Fire Prevention and Safety Grant Winners Announced

Fire Prevention & Safety (FP&S) GrantsFEMA has announced Round 4 fire safety and prevention grant winners for the FY 2017 Fire Prevention and Safety (FP&S) Grants program. FEMA awarded 34 fire grants totaling $5,901,682, including:

  • Emmaus Fire Department, Emmaus, PA, Fire Prevention, $4,060
  • Clackamas County Fire District #1, Milwaukie, OR, Fire Prevention, $25,000
  • Oklahoma Assistive Technology Foundation, Stillwater, OK, Fire Prevention, $194,378
  • Medical University of South Carolina, Charleston, SC, Fire Prevention, $448,267
  • National Volunteer Fire Council, Inc., Greenbelt, MD, Fire Prevention, $851,158

Subsequent FP&S fire safety and prevention grants will be announced on Fridays but may not occur every week. Check First Responder Grants each week for the latest FP&S fire grant news.