Congratulations, you submitted your grant! Once your application is in, though, there is still one thing left to do. It’s something you can—and should—do with any grant: request letters of support.
First off, notice I said you should do this after the grant was submitted. There is a reason for that.
Letters of Support need to be filed in your original grant file (especially in the case of large Federal grants such as the Assistance to Firefighters Grant Program). Unless the grant provider has a grant number to associate that file and the Letter of Support, your letters will not make it into the file where they will be seen by the technical reviewers (provided that you scored well enough to warrant a technical review).
When you compose your request for a Letter of Support, be sure that your grant number, such as your 2019 AFG grant number is clearly noted. That way when it is received by AFG, they know exactly what file to put it into.
First and foremost, ask all the Congressional Representatives from your state, both the US House of Representatives and US Senate.
Remember: This is not time to be partisan! Ask from Democrats as well as Republicans, and regardless of your like or dislike of politicians.
It’s always good to get a letter from your State Department of Homeland Security director.
If your grant is for communication equipment, request a letter from the Director of State DHS Emergency Interoperable Communications.
Also, it’s not a bad idea to ask for letter from your State Governor.
Now you know who you should ask for letters of support. But how do you know who these people are, and where do we find their mailing addresses?
And that’s right: mailing address. Not a phone number. Not texting. Not email. For everyone you want to contribute a letter of support about your grant, you’re going to send an actual letter.
Let me help you out as much as I can:
Here’s an example of what your letter of request should look like. We’ll use the FY 2019 AFG as an example, but you can copy, paste and customize this in your word processor to whatever grant you need it to reflect:
(Your Rank and Name)
(Your Department’s Mailing Address)
(Your Direct Phone Number)
(Their Title and Name)
(Their Mailing Address)
RE: Letter of Support for 2019 Assistance to Firefighters Grant Program
(Dear Mr./Ms./Representative/Senator/Governor LastNameHere)
The (Insert name of department, City, State) and our citizens, whom we are charged with protecting, respectfully requests a letter of support from your office in support of our recent grant application submitted on March 20,2020, to the Assistance to Firefighters Grant Program offered by FEMA, a copy of which is attached.
This request is seeking $?????? in Federal share funding to acquire critically needed firefighting equipment necessary for us to ensure the health and safety of our firefighters and citizens that we protect and in response to compliance with the National Response Framework established by the Department of Homeland Security.
This equipment is critical to our ability to be able to safely carry out our mission toward achieving those goals. The current state of the economy has caused our financial stability to falter. We, nor our citizens and your constituents, are financially able to afford the costs this project requires. Temporary outside Federal financial assistance is desperately needed. Your support of our efforts to secure this funding is humbly requested.
Our grant number assigned to his project is (grant number). We would greatly appreciate a letter of support from you be sent to the address below referencing our grant number and lending your support to this vital project in support of your constituency.
The citizens and our department thank you for your time and support.
(Your Name and Title)
The letter should be addressed and sent to:
Attn: Chris Logan
Acting Assistant Administrator for Grant Programs
400 C Street S.W., 3N
Washington, D.C. 20472-3635
Once you’ve customized the letter above for your grant:
Seeking letters of support is a crucial final step that can make all the difference between rejection and winning a grant. Don’t forget this important last step! It’s something that all our past winners do—and you should also.
See you in the Winner’s Circle!
Given current concerns and recommendations about the coronavirus/COVID-19 pandemic, we are monitoring our 2020 grant-writing training schedule. To do our part to protect everyone’s safety, we will reschedule trainings as needed.
New date: Sept 9-10, 2020
At this time other trainings continue as scheduled. For registered students, we’ll be reaching out to you individually if there are changes to other trainings.
Winning AFG: Online Grant Training. Remember: FY 2019 AFG application deadline has been extended to Mar. 20!
Questions? Please contact us
Stay safe out there… and wash your hands. Thank you for all you are doing during this time to protect yourselves and our communities.
Don’t want to write a grant?
The reality is simple: Not every department or agency can maintain their own in-house grant writer.
Don’t have a grant writer? We have a full contingent of grant writers available to handle the tasks of writing your grant from start to finish.
Every grant program, department, organization, and community is different. Let’s talk about your needs and challenges, then we can present you with a FREE quote.
Respond to wildland fires for populations under 10,000? The FY2020 Volunteer Fire Assistance (VFA) Grant Program fire grant is just for you.
For Fire Service Organizations protecting populations under 10,000, the USDA and US Forestry Service (USFS) has a special fire grant program just for you.
With an FY 2020 budget of $18 million, the Volunteer Fire Assistance (VFA) grant program funds 50/50 matching grants for volunteer and combination fire departments. Eligible programs include:
Detail, deadlines, and other requirements may vary by state. To learn more and apply for a VFA grant:
March is a big month for police grants!
6 major Federal programs are open during March, but application periods close soon:
DoJ 2020 COPS Hiring Program (CHP), apply by Mar. 11, 2020
DoJ 2020 Community Policing Development (CPD) Microgrants Program, apply by Mar. 11, 2020
COPS Community Policing Development (CPD) Program, apply by Mar. 31, 2020
COPS Law Enforcement Mental Health and Wellness Act (LEMHWA) Program, apply by Mar. 31, 2020
COPS Preparing for Active Shooter Situations (PASS) Program, apply by Mar. 31, 2020
COPS Tribal Resources Grant Program – Technical Assistance (TRGP-TA) Program, apply by Mar. 31, 2020
With $315M spread over an estimated 2,500 awards, the FY2019 Assistance to Firefighters Grants (AFG) is America’s largest fire grant. Competition is fierce. The application is intense. And the narrative requires some serious A game.
How is your AFG application coming along?
And remember: The application period closes Fri., Mar. 13, 2020, 5:00 p.m. ET.
Need AFG help?