Grant reports due Dec. 31 for AFG winners/grant managers

RECENT FEDERAL GRANT RECIPIENTS: Pay attention to the end-of-year reports that are due Dec. 31!

If you have a 2016 or 2017 grant award that is still within its performance period, several reports may be due, such as:

  • SEMI-ANNUAL PERFORMANCE REPORTS. If you are still within your performance period, remember that every 6 months (from your award date until your period of performance is expired) you must fill out a semi-annual performance report.
  • SF-425 REPORT must be filled out and submitted within 30 days of Dec. 31 and June 15 if you are still in your performance period.
  • FINAL CLOSEOUT REPORTS. If your grant was awarded for 2015, 2016, or 2017, there is still no closeout module available to fill out. Just ignore till a 2015, 2016, or 2017 email regarding same is posted by AFG stating that the report closeout module is available.

Filing these reports is critical to keeping your award and staying “in the good books” with FEMA. Make sure you hit that Dec. 31 deadline!

FY2014 AFG, FY2012 SAFER, FY2013 FP&S closeout modules now available from FEMA

FEMA - Federal Emergency Management Agency

The following Closeout modules are now available for Assistance to Firefighters Grant Program (AFGP) award recipients:

  • FY2014 Assistance to Firefighters Grants
  • FY2012 Staffing for Adequate Assistance Fire & Emergency Response Grants
  • FY2013 Fire Prevention & Safety Grants

Attention all AFGP grant award recipients

In accordance with 44 CFR §13.50 (b), your organization has no later than 90 days after the end date of the period of performance to submit your closeout report. However, due to the delay in the availability of the closeout modules, you will have 90 days from May 23, 2017 to submit your closeout report for the grants specified above. If you require assistance with your closeout report, please review the closeout tutorial ( or call the AFG help desk at 1-866-274-0960.

Procurement Activity Suspension and Debarment

For all grants awarded on or after December 26, 2014:

All procurement activity must be conducted in accordance with Federal Procurement Standards at 2 C.F.R. § 200.317 – 200.326. If you use a contractor under an AFG grant, you must verify that the contractor is not suspended or debarred from participating in specified federal procurement or non-procurement transactions pursuant to 2 CFR § 180.300. You may search for any suspensions or debarments at

Period of Performance

Additionally, FEMA highly recommends that you do not enter into any contracts prior to the start date of the grant period of performance. Only costs incurred between the period of performance start and end dates are allowable for reimbursement. Fees for grant writers are considered an exception and may be included as a pre-award expenditure.